Events and Administration Assistant, 6-month internship
Job Title: Events & Administration Assistant, 6-month internship
Location: London (Westminster office)
Salary: London Living Wage
Closing Date: midday Friday 17th March 2023
Start Date: as soon as possible
Reform is recruiting for a new Events and Administration Assistant to support its small, dynamic team on a six-month internship, ideally on a full-time basis. There is potential for this to become a permanent role.
The successful candidate will assist in the day-to-day running of the office, provide administrative support to the Director and Director of Policy, and support the delivery of Reform’s events. They will be an energetic and motivated individual with excellent organisational and interpersonal skills.
Reform is a non-partisan, independent research charity. It is the leading think tank at the heart of Whitehall and Westminster’s efforts to transform public services. We believe in their power to help people flourish, strengthen communities and support a strong, dynamic economy. We believe in a State that acts in the long-term interests of its citizens, ensuring services are outcomes-driven and sustainable, and based on a fair funding settlement and sound public finances for current and future generations. The successful candidate will be committed to this mission and Reform’s core principles.
The successful candidate will play a vital role in supporting Reform’s work and, while an entry level position, will be an integral member of the team. They will bring a can-do attitude and keen eye for detail to all aspects of their work. The main tasks of the Events and Administration Assistant are detailed below. Please note this is not a research job and is suitable for candidates looking to start their careers in events and/or operations.
- Help ensure the smooth and efficient running of Reform, including liaising with suppliers, processing invoices and expenses, ordering office provisions, and arranging logistics for meetings and travel
- Organise Trustee, Advisory Board and other research-related board meetings
- Provide support as needed for the Reform Scholars programme
- Support in the delivery of basic HR processes, such as recruitment and record maintenance
- Support the Events and Fundraising Officer to successfully deliver Reform’s extremely busy annual events programme, including roundtables, high-profile panel events and webinars, dinners and conferences
- Help organise Reform’s ambitious programme of events across the Autumn party conference season, including attending and helping deliver the events in the conference locations
- Supporting the Events and Fundraising Officer includes researching, inviting and securing speakers and attendees, securing venues, producing event materials, setting up and supporting events on the day, and undertaking any follow up activity
- Maintain and update CRM (Reform’s contact management system)
Please note that some early starts and late finishes will be required to support the events programme, and some weekend working during party conference season.
It is essential that candidates are able to demonstrate:
- Excellent verbal and interpersonal skills
- Strong written skills and attention to detail
- Strong organisation and administrative skills, including the ability to multi-task and work at pace under pressure
- Flexibility and responsiveness to direction, and a high level of commitment to succeed
- The ability to work independently as well as part of a team
- Enthusiasm and commitment to Reform’s mission
Working at Reform
Our culture. We aim to create a fun, high-energy, high-productivity working environment in which team members go out of their way to support each other. We encourage open debate and constructive challenge.
Autonomy. At Reform, we welcome new ideas, and encourage team members to explore ideas for projects, solve problems, and pursue new prospects in a self-determined way.
Development. All team members are supported to grow in their roles and acquire new skills, experiences, and areas of expertise.
Working together. We believe in the power of in-person collaboration. We are happy to discuss flexible working arrangements, but generally expect all staff to be present in our London office at least three days each week.
To apply for the position, please send us a CV and covering letter explaining how you meet the criteria and why you are interested in this role at Reform. Applicants must have the right to work in the UK.
We do not require a degree for this role, but we do operate a university-blind recruitment process. It is therefore essential that you do not include the name of any university you attended anywhere in either document.
Applications will close at midday on Friday 17 March and late applications will not be considered. Please send your application to email@example.com.
Interviews will be held in-person on Monday 27 March and applicants are asked to be available on that date. Shortlisted candidates will be asked to undertake a short task ahead of the interview.
We are happy to make reasonable adjustments at any stage should this be requested. Reform is committed to diversity.
Thank you for considering applying for a job at Reform. We are really looking forward to reading your application.